Skip to Content

How to Reduce PDF Size Using Canva

How to Reduce PDF Size Using Canva

Canva Templates is reader supported. When you buy through links on our site, we may earn an affiliate commission. Learn more

Canva is a popular graphic design platform that offers a range of features to create professional-looking designs. One of the most useful features of Canva is its ability to reduce the size of PDF files. This can be particularly helpful when you need to send a large file over email or upload it to a website that has size restrictions.

Understanding the Need to Reduce PDF Size

PDFs are a popular file format for sharing documents, presentations, and other files. However, PDFs can be quite large, making them difficult to share and download. Large PDF files can also take up a lot of storage space on your computer or device.

Reducing the size of a PDF file is important for several reasons. First, it makes it easier to share the document with others, especially if the file needs to be sent via email or uploaded to a website. Second, it helps to save storage space on your device or computer. Finally, smaller PDF files are easier to open and view, especially on mobile devices or slower internet connections.

Fortunately, there are several ways to reduce the size of a PDF file. One of the easiest ways is to use Canva’s PDF converter. Canva’s online PDF converter allows users to convert their DOCX, PPTX, and JPG files to PDF and more for easy sharing and download. Users can also convert their PDFs into editable Canva designs.

Another way to reduce the size of a PDF file is to use Adobe Acrobat’s Optimize PDF tool. This tool allows users to compress PDF files by removing unnecessary data and optimizing images. Adobe also offers an online PDF compressor tool that allows users to compress their PDF files for free.

Getting Started with Canva

Canva is a user-friendly graphic design platform that allows users to create beautiful designs with ease. Whether you’re a beginner or a professional, Canva has something for everyone.

To get started with Canva, users can sign up for a free account or upgrade to Canva Pro for additional features and benefits. Once signed in, users can select from a variety of design templates or create their own custom designs.

Canva offers a wide range of design options, including templates for social media graphics, presentations, posters, invitations, and more. Users can also upload their own images and graphics to incorporate into their designs.

In addition to design templates, Canva offers a variety of design elements such as icons, shapes, and text options to help users create the perfect design. Users can also adjust the size, color, and font of their design elements to fit their specific needs.

Uploading Your PDF to Canva

To start reducing your PDF size using Canva, the first step is to upload your PDF to the platform. Canva makes it easy to upload your PDF files, and there are two simple methods to do so.

The first method is to drag and drop your PDF file directly onto Canva’s homepage. Once you’ve done that, tap the imported file to open it in Canva’s editor. From there, you can start editing your PDF and reducing its size.

The second method is to click on the “Create a Design” button and select the “Import PDF” option from the dropdown menu. This will take you to a new page where you can select the PDF file you want to upload. Once you’ve selected the file, click on the “Open” button to upload it to Canva.

It’s important to note that there are some limitations to the size of the PDF files you can upload to Canva. Canva free users can upload up to 5GB of media, while Canva for Education and Canva for Nonprofits users can upload up to 100GB. Canva Pro and Canva for Teams users have 1TB storage. Additionally, make sure that you only upload content that you own and are licensed to use.

Once you’ve uploaded your PDF file, you can start editing and reducing its size using Canva’s editing tools. With Canva, you can crop, resize, and compress your PDF files to make them smaller and more manageable.

Editing Your PDF in Canva

When it comes to reducing the size of your PDF, editing it is often necessary. Canva offers a range of tools that can help you edit your PDF and reduce its size. Here are some ways to do it:

Removing Unnecessary Elements

The first step to reducing the size of your PDF is to remove any unnecessary elements. This can include any images, text, or other design elements that are not essential to the document. To do this, simply click on the element you want to remove and hit the delete key. This will remove it from your design.

Reducing Image Quality

Another way to reduce the size of your PDF is to reduce the quality of any images in the design. This can be done by selecting the image and then clicking on the “Image” tab in the toolbar. From there, you can adjust the image quality by moving the slider to the left. Keep in mind that reducing the quality too much can result in a blurry image.

Minimizing Text

If you have a lot of text in your PDF, you can also reduce its size by minimizing the amount of text. This can be done by using bullet points, tables, and other formatting options to condense the text into a smaller space. You can also adjust the font size and spacing to make the text more compact.

Overall, editing your PDF in Canva can help you reduce its size and make it more efficient. By removing unnecessary elements, reducing image quality, and minimizing text, you can create a more streamlined and effective document.

Downloading and Saving Your Edited PDF

After editing your PDF in Canva, it’s time to download and save your finished product. Here are some tips for choosing the right file format and quality option.

Choosing the Right File Format

When downloading your edited PDF from Canva, you can choose between three file formats: PDF Print, PDF Standard, and PDF for Presentation.

PDF Print is the best option if you plan to print your PDF. It preserves high-quality images and text, but the file size may be larger. PDF Standard is a good option if you plan to share your PDF electronically, as it creates a smaller file size. PDF for Presentation is a good option if you plan to present your PDF on a screen, as it optimizes the file for digital display.

Selecting the Quality Option

When downloading your edited PDF from Canva, you can also choose between three quality options: High, Medium, and Low.

High quality is the best option if you want to preserve the quality of your images and text. However, it may result in a larger file size. Medium quality is a good option if you want a balance between file size and quality. Low quality is the best option if you want a smaller file size, but it may result in lower quality images and text.

By choosing the right file format and quality option, you can ensure that your edited PDF looks great and is optimized for its intended use.

Additional Tips to Reduce PDF Size

Using Canva’s Compress Feature

In addition to the steps outlined above, Canva also has a built-in compress feature that can help reduce the size of your PDFs. To use this feature, simply open your design in Canva and click on the “Download” button. From there, select the “PDF – Print” option and then click on the “Advanced” button. Here, you will see a checkbox labeled “Compress PDF.” Check this box and then click on “Download” to save your compressed PDF.

Avoiding Heavy Graphics

Another way to reduce the size of your PDFs is to avoid using heavy graphics. This includes high-resolution images, large illustrations, and complex designs. Instead, try to use simpler graphics and design elements that are optimized for web use. You can also consider compressing your images before adding them to your PDF, using a tool like Adobe Photoshop or Canva’s built-in image compression feature.

By following these additional tips, you can further reduce the size of your PDFs and ensure that they are optimized for fast loading and easy sharing.


Reducing the size of a PDF file is essential for various reasons, such as easy sharing and faster uploading. Canva is a great tool that can help you achieve this goal. By following the steps outlined in this article, users can reduce the size of their PDF files without losing quality.

It is important to note that the size of the PDF file may vary depending on the content of the design. For instance, designs with many images or graphics may have a larger file size than those with fewer graphics. Therefore, users should consider optimizing their designs before downloading them to reduce the file size further.

Canva is a versatile tool that can help users create beautiful designs and reduce their PDF file sizes. With its user-friendly interface and powerful features, users can easily create and optimize their designs for various purposes.