How to Host Asynchronous Meetings with LoudDoc App on Canva

Founder of CanvaTemplates.com & Professional Graphic Designer

October 4, 2023

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Asynchronous meetings are becoming increasingly popular in today’s fast-paced world, where people have to juggle multiple tasks at the same time. It allows participants to engage in discussions and collaborate on projects without having to be in the same room or even online at the same time. One app that has made this possible is LoudDoc, which allows users to host asynchronous discussions around a Canva design.

With LoudDoc, users can import their Canva designs and highlight what’s important with voice and video. This app enables participants to engage in relevant discussions when it’s convenient for them, freeing up their time to work uninterrupted. LoudDoc’s integration with Canva makes it easy to convert designs into LoudDocs, and users can share their Canva designs for conversion without ever leaving the Canva platform. Whether you’re a remote team or a group of individuals working on a project, LoudDoc can help you streamline your communication and collaboration efforts.

Understanding Asynchronous Meetings

Asynchronous meetings are meetings that do not happen in real-time. They are a type of remote meeting where participants communicate and collaborate without being in the same place or at the same time. In asynchronous meetings, participants can work on their own time, allowing for more flexibility and accommodating different time zones.

Asynchronous meetings can be conducted through different platforms, including email, chat, or project management tools. These platforms allow participants to share ideas, feedback, and updates at their own pace. Additionally, asynchronous meetings help participants to avoid the stress and pressure of having to respond immediately to messages or questions.

One of the main advantages of asynchronous meetings is that they allow for more time to think and reflect on the topics being discussed. Participants can take their time to review the information, research, and prepare their responses. This can result in more thoughtful and well-crafted contributions to the meeting.

Another benefit of asynchronous meetings is that they promote inclusivity and participation. Participants who may not be comfortable speaking up in real-time meetings can express their ideas and opinions in a more comfortable and less intimidating environment.

However, asynchronous meetings also have their challenges. One of the main challenges is ensuring that all participants have access to the same information and updates. Participants may have different schedules and may not be able to attend all meetings, which can result in missed information. To overcome this challenge, it is essential to have a system in place to ensure that all participants are up-to-date with the latest information.

Overall, asynchronous meetings can be an effective way to communicate and collaborate remotely. They allow for more flexibility, inclusivity, and thoughtful contributions. By understanding the benefits and challenges of asynchronous meetings, participants can work together to make these meetings productive and successful.

Getting Started with Canva

Canva is a powerful graphic design platform that allows users to create stunning visuals for a variety of purposes. With its user-friendly interface and extensive library of templates, graphics, and fonts, Canva is an excellent tool for businesses, marketers, and individuals looking to create professional-looking designs quickly and easily.

Setting Up Your Account

Getting started with Canva is easy. Simply visit the Canva website and sign up for a free account. Once you’ve created your account, you can start exploring the platform’s many features and tools.

One of the first things you’ll want to do is customize your profile. This will allow you to add your own branding to your designs and make them more personalized. You can also invite team members to collaborate on designs with you, which is especially useful for businesses and organizations.

Exploring Canva Features

Canva offers a wide range of features and tools to help you create stunning designs. Some of the key features include:

Templates: Canva offers a vast library of templates for everything from social media posts to business cards to resumes. These templates are fully customizable, so you can create designs that are uniquely your own.
Graphics: Canva has a massive library of graphics, including icons, illustrations, and photos. You can easily search for and add graphics to your designs, which can help make them more visually appealing.
Fonts: Canva offers a wide range of fonts, including both free and premium options. You can also upload your own fonts if you have a specific brand font you want to use.
Design tools: Canva has a range of design tools to help you create your designs, including a drag-and-drop editor, alignment tools, and image cropping and resizing tools.

Overall, Canva is an excellent tool for anyone looking to create professional-looking designs quickly and easily. With its extensive library of templates, graphics, and fonts, as well as its user-friendly interface, Canva is a must-have tool for businesses, marketers, and individuals alike.

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Integrating LoudDoc App with Canva

LoudDoc is an app that allows users to host asynchronous meetings around a shared document. With LoudDoc, users can import their Canva design, highlight important points with voice and video, and engage everyone in relevant discussion when it’s convenient for them.

To integrate LoudDoc with Canva, users need to enable the LoudDoc plugin. Once enabled, users can share their Canva design for conversion without ever leaving Canva. The LoudDoc plugin allows users to update their design in Canva and then apply that update to their existing LoudDoc, making revisions a snap.

LoudDoc also offers features such as expiry dates, cross-device accessibility, real-time notifications, and comment moderation, making it easier for users to manage their asynchronous meetings.

Integrating LoudDoc with Canva is a great way to enhance your team’s collaboration and productivity. With LoudDoc, you can host meetings asynchronously, freeing up everyone’s time to keep working uninterrupted.

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Hosting Your First Asynchronous Meeting

Asynchronous meetings are becoming more common as remote work continues to grow. They allow teams to collaborate and communicate without having to be in the same place at the same time. If you’re new to asynchronous meetings, here’s how to host your first one using Canva with LoudDoc app.

Preparation

Before hosting your first asynchronous meeting, you need to prepare. Here are some steps to follow:

Choose the right tool: Canva with LoudDoc app is a great tool for hosting asynchronous meetings. It allows you to create presentations, documents, and videos that can be shared with your team.
Set an agenda: Asynchronous meetings still need an agenda to keep everyone on track. Make sure to include the purpose of the meeting, the topics to be discussed, and any action items.
Choose a timeframe: Asynchronous meetings don’t happen in real-time, so you need to set a timeframe for when everyone needs to have contributed. Make sure to give everyone enough time to review and respond to the materials.
Communicate expectations: Make sure everyone knows what’s expected of them. Let them know when they need to respond, how to respond, and what the consequences are for not responding.

Execution

Once you’ve prepared for your asynchronous meeting, it’s time to execute. Here are some tips for hosting a successful meeting:

Share the materials: Use Canva with LoudDoc app to create and share the materials for the meeting. Make sure everyone has access to the materials and knows how to use them.
Encourage participation: Asynchronous meetings only work if everyone participates. Encourage everyone to share their thoughts and ideas.
Follow up: After the meeting, make sure to follow up with everyone to make sure they understood everything and to address any outstanding issues.

Hosting your first asynchronous meeting may seem daunting, but with the right tools and preparation, it can be a success.

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Maximizing the Benefits of Asynchronous Meetings

Asynchronous meetings offer numerous benefits that can help teams communicate more effectively and efficiently. By leveraging the right tools, hosts can maximize these benefits and create an environment that fosters collaboration and productivity.

One of the key benefits of asynchronous meetings is that they allow team members to participate on their own schedule. This means that attendees can take the time to fully digest information and provide thoughtful responses, leading to more informed decision-making. Additionally, asynchronous meetings can reduce the amount of time spent in unproductive meetings, freeing up more time for actual work.

To fully maximize the benefits of asynchronous meetings, it’s important to choose the right tools. Canva is a great tool for creating visually engaging presentations, while LoudDoc is an excellent platform for recording and sharing audio and video messages. By combining these tools, hosts can create dynamic and engaging meetings that keep attendees engaged and informed.

Another key aspect of maximizing the benefits of asynchronous meetings is to set clear expectations. Hosts should provide attendees with clear guidelines on how to participate, when to expect responses, and what the goals of the meeting are. This can help ensure that attendees are fully engaged and that the meeting is as productive as possible.

Overall, asynchronous meetings can be an incredibly powerful tool for teams looking to collaborate more effectively. By leveraging the right tools and setting clear expectations, hosts can create an environment that fosters collaboration, productivity, and innovation.

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Troubleshooting Common Issues

When hosting asynchronous meetings using Canva with LoudDoc App, there may be some technical difficulties and communication barriers that could arise. Here are some troubleshooting tips to help address these issues.

Technical Difficulties

Technical difficulties are common when conducting online meetings. Here are some common issues and their solutions:

Poor Internet Connection: If the internet connection is slow or unstable, it can cause disruptions during the meeting. To resolve this issue, participants should check their internet connection and try to move closer to the router or use a wired connection.
Audio or Video Issues: If there are issues with audio or video, participants should check their microphone and camera settings. They should also ensure that their devices are up-to-date and have the latest software updates.
App Crashes: If the app crashes during the meeting, participants should try to restart the app or their device. They can also check for any updates or reinstall the app.

Communication Barriers

Communication barriers can also arise during asynchronous meetings. Here are some common issues and their solutions:

Language Barriers: If participants speak different languages, it can be difficult to communicate effectively. To address this issue, participants can use translation tools or hire an interpreter.
Misunderstandings: Misunderstandings can occur if participants have different interpretations of the meeting agenda or objectives. To avoid this, participants should ensure that the meeting objectives are clear and that everyone is on the same page.
Lack of Engagement: If participants are not engaged, it can lead to a lack of participation and productivity. To address this issue, participants can use engagement tools such as polls, surveys, and breakout rooms.

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Enhancing Your Asynchronous Meetings with Additional Canva and LoudDoc Features

Canva and LoudDoc are the perfect combination for hosting engaging and productive asynchronous meetings. Here are some additional features that you can use to enhance your meetings further:

Collaborate in real-time: With Canva’s real-time collaboration feature, you can work on a design with your team members simultaneously. This means that you can make changes to the design in real-time, and your team members can see the changes as they happen. This feature is perfect for brainstorming sessions and collaborative design projects.
Add comments and feedback: With LoudDoc’s commenting feature, you can add comments and feedback to a design that you are discussing. This feature is perfect for asynchronous meetings because team members can add comments and feedback at their convenience, without having to attend a live meeting.
Set expiry dates: With LoudDoc’s expiry date feature, you can set a deadline for when the discussion around a design should end. This feature is perfect for ensuring that the discussion stays on track and doesn’t drag on for too long.
Moderate comments: With LoudDoc’s comment moderation feature, you can ensure that the discussion stays productive and on-topic. This feature allows you to approve or delete comments that are off-topic or inappropriate.
Access designs across devices: With Canva and LoudDoc, you can access your designs and discussions across multiple devices. This means that you can continue the discussion even when you are away from your desk.

By using these additional features, you can make your asynchronous meetings even more productive and engaging. Canva and LoudDoc are powerful tools that can help you collaborate with your team members effectively, no matter where you are.