How to Add Captions on Canva

Founder of CanvaTemplates.com & Professional Graphic Designer

September 26, 2023

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Adding captions to videos and audio files is essential for accessibility and user engagement. Canva offers a user-friendly platform that allows users to create captions for their designs. With Canva, users can add captions to their entire design or specific media elements, including videos and audio.

To enable captions on Canva, users can navigate to the Settings menu and select the Accessibility section. From there, they can toggle the Captions switch on or off, depending on their preference. Canva will automatically save the user’s preference, making it easier to add captions to future designs.

For those looking to add subtitles to their Canva videos, there are several easy-to-follow tutorials available online. These tutorials demonstrate how to add subtitles to videos using Canva’s text tools and other features. By following these tutorials, users can create engaging and accessible video content that reaches a wider audience.

Why Add Captions on Canva

Adding captions to videos is a great way to make them more accessible to a wider audience. Captions can help people who are deaf or hard of hearing to understand the content of the video. They can also help people who are watching the video in a noisy environment or in a public place where they can’t turn up the volume.

On Canva, adding captions to videos is easy and straightforward. You can add captions to your videos using the text and shapes tools on the Canva platform. You can customize your captions by changing their size, font type, color, background, and more.

By adding captions to your videos on Canva, you can make your content more inclusive and accessible to a wider audience. This can help you reach more people and increase engagement with your content. Additionally, captions can improve the SEO of your videos by making them more searchable and discoverable on search engines like Google.

Overall, adding captions to your videos on Canva is a simple but effective way to make your content more accessible and engaging for your audience.

Setting Up Your Canva Account

To get started with adding captions to your videos on Canva, you first need to set up your account. Setting up your account is a simple process that takes just a few minutes. Here’s how you can do it:

Go to the Canva website and click on the “Sign up” button located at the top right corner of the page.
You can sign up using your Google or Facebook account, or you can create a new account using your email address. Enter your email address and create a password. Click on the “Sign up” button.
You will be asked to select your purpose for using Canva. Choose the option that best describes your needs.
Next, you will be asked to choose your level of experience with design tools. Choose the option that best describes your experience level.
Finally, you will be asked to choose your industry. This will help Canva provide you with relevant templates and design ideas.

Once you have completed these steps, you will be taken to the Canva dashboard, where you can start creating your designs.

It’s important to note that while Canva is free to use, some features, such as premium templates and images, require a paid subscription. However, you can still create stunning designs using the free features available on the platform.

In summary, setting up your Canva account is a quick and easy process that will allow you to start creating stunning designs, including videos with captions, in no time.

Choosing Your Design

When adding captions to your Canva design, it’s important to choose the right design that fits the purpose of your content. Canva offers a wide variety of design templates that cater to different types of content, from social media posts to presentations.

To choose your design, start by considering the type of content you want to add captions to. If it’s a video, select a design template that has a video placeholder. If it’s an image, choose a design template that has an image placeholder.

Next, consider the platform where your content will be published. Different platforms have different specifications for caption formats, such as size and font. For example, Instagram captions have a maximum character limit of 2,200 characters, while Twitter captions have a maximum character limit of 280 characters. Make sure to choose a design that fits the platform’s caption specifications.

Finally, consider the tone and style of your content. Choose a design template that complements the overall look and feel of your content. For example, if your content has a minimalist style, choose a design template that has a clean and simple design.

By taking these factors into consideration, you can choose the right design template that fits the purpose, platform, and style of your content.

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Adding Text to Your Design

Adding text to your design is a simple process that can be done in a few clicks. Here are the steps to add text to your Canva design:

Selecting Text Tool

To start, select the Text tool from the toolbar on the left-hand side of the screen. This will bring up a text box on your design canvas.

Choosing Font and Size

Next, choose the font and font size you want to use for your text. Canva offers a wide range of font options, so take your time to choose the one that best fits your design.

To change the font, click on the font dropdown menu and select the font you want to use. To change the font size, click on the font size dropdown menu and select the size you want to use.

Positioning Text

Once you have selected your font and size, you can position your text on your design canvas. Click and drag the text box to move it to the desired location. You can also resize the text box by clicking and dragging the corners.

To align your text, use the alignment tools located at the top of the screen. You can align your text to the left, center, or right. You can also align your text to the top, middle, or bottom of the text box.

That’s it! You have successfully added text to your Canva design.

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Converting Text to Captions

To convert text into captions in Canva, follow these simple steps:

Open your design and ensure that there is a video or audio in it.
Click on the “File” menu and go to “View settings.”
Click on “Show captions on media” to turn on captions for the entire design.
To turn on captions for an individual video, select the video and click on the “More” option. Then, click on “Show captions.”

Once you have enabled captions, you can add text to the captions by selecting the video and clicking on the “Caption” option. You can then type in the text that you want to appear as captions on the video.

It’s important to note that captions can be added to both videos and GIFs in Canva. This feature is especially useful for social media posts and online presentations, where viewers may want to watch videos without sound.

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Previewing and Editing Captions

Once captions have been added to a video in Canva, the user has the option to preview and edit them before finalizing the design.

Preview Option

To preview the captions, the user must click on the video and select the “Preview” option. This will play the video with the captions displayed on the screen. The user can adjust the timing and placement of the captions as necessary. If the captions need to be edited, the user can click on the “Edit” button to make changes.

Edit Option

To edit the captions, the user must select the video and click on the “Edit” button. This will bring up the captions editor, where the user can make changes to the text, timing, font, color, and background of the captions. The user can also add new captions or delete existing ones. Once the changes have been made, the user can preview the video again to ensure that the captions are displaying correctly.

Overall, the preview and edit options in Canva make it easy for users to add and customize captions for their videos.

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Exporting Your Design with Captions

Once you have added captions to your Canva design, it’s time to export it. To do this, click on the Download button located in the top right corner of the editor. This will open a pop-up window where you can select the file format and quality of your design.

If you want to export your design as a video, make sure to select the MP4 format and choose the quality that best suits your needs. Keep in mind that higher quality videos will take longer to export and may require more storage space.

If you want to export your design as an image, you can choose from a variety of formats including PNG, JPG, and PDF. Make sure to select the format that best suits your needs and choose the quality that you prefer.

Once you have selected the file format and quality, click on the Download button to export your design with captions. You can then save the file to your computer or share it with others.

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Sharing Your Design

Once you have added captions to your Canva video, you can easily share your design with others. Canva provides two main ways to share your design: via social media and email.

Social Media Sharing

Sharing your design on social media is a great way to reach a wider audience. To share your design on social media, simply click on the “Share” button on the top corner above the editor and select “Share on social.” From there, you can select the social media platform you want to share your design on. If the platform you want to use is not listed, you can use the search bar to look for it.

If this is your first time using the app with Canva, you will need to click “Connect” and log in. If the app asks for access to Canva, allow it. If you have multiple accounts connected, make sure to select the correct one.

Email Sharing

Another way to share your design is via email. To share your design via email, click on the “Share” button on the top corner above the editor and select “Share via email or link.” From there, you can choose who you want to share your design with: only you can access, only your team (for Canva for Teams users only), or anyone with the link. “Only you can access the design” is selected by default.

On the other dropdown, choose what type of permissions you want to give: can edit, can view, or can comment. You can also add a message to accompany your design. Once you’re done, click “Send.”

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